How Do I Comply With PUWER?

How Do I Comply With PUWER?


Have you ever wondered if you comply with PUWER regulations?  In this article, I will describe how to comply with regulations 4 and 5: selection and maintenance of work equipment.

Take a moment to consider how many different types of workplace there are in the UK, then try to list the different types of equipment used across these workplaces and you would probably be writing for a very long time!

All work equipment is covered by the Provision and Use of Work Equipment Regulations (PUWER) 1998. The main aim of this legislation is to ensure that maintenance of work equipment is provided and the work equipment is safe to use. Work equipment should not give rise to risks to health and safety regardless of its age, function or place of origin.

The definition of work equipment is very wide ranging. It covers any machinery, appliance, apparatus, tool or installation used to carry out work. This includes single machines, hand tools, power tools, vehicles and mobile plant. You should also be aware that PUWER covers not only any equipment provided by the employer, but also where the employer allows employees to provide their own equipment at work. Private cars, substances and structural items (walls, stairs, doors etc.) are not classified as work equipment under PUWER.

The regulations cover all facets of use of work equipment from initial selection through to guarding and controls.

Regulation 4 covers the selection of suitable work equipment.

The aim of this regulation is to prevent improvisation by employees.

It addresses four main areas:

  • The work equipment and its fitness for the conditions in which it is used.
  • The choice of work equipment and the need to take into account employees’ health and safety and any increased risk they might face while using that equipment.
  • The need for equipment to be suitable for use under the conditions in which it is used.
  • Definition of ‘suitable’.

How to Comply

A risk assessment must be carried out to demonstrate that the equipment is suitable for the particular task, in a particular area and use by the particular employee. You should also take account of any energy or substance used or produced by the piece of equipment as it must be either supplied or removed in a safe manner.

The employer must also foresee any likely problems that might arise which could affect the health and safety of operators while they are using the equipment. For example, this could be through a change in the environmental conditions, such as using the equipment in a confined space rather than a well ventilated area or perhaps a change in weather conditions.

If the risk assessment is carried out properly, the outcome will identify the specification that the work equipment needs to achieve if it is to be used safely by your employees.

Regulation 5 covers maintenance of work equipment.

Not all work equipment is equal, some types are very simple such as carpentry hand tools whereas heavy industry requires the use of complex plant and machinery. It therefore follows that different levels of maintenance are required. As a result the regulations do not require that every type of work equipment has an elaborate maintenance schedule. The level of maintenance of work equipment should be appropriate for the type of equipment.

How to Comply

Ask a competent person* to draw up a programme showing the type and frequency of maintenance required. This should take into consideration:

  • the type, class and complexity of the equipment
  • that some may require weekly maintenance, some less frequent
  • the frequency that the equipment is used
  • the equipment’s potential to cause serious harm
  • the likely deterioration of work equipment when not in use
  • the environment that the equipment is used in

*A competent person is someone who has sufficient skill and experience with the equipment that they understand the maintenance requirements properly.

You should ensure that maintenance is also carried out by a competent person. Bear in mind that maintenance work in itself carries risk. Sometimes the level of risk is higher for maintenance activities than when actually using the equipment therefore this work must also be covered by a risk assessment. Finally always keep maintenance records up to date!

What the Law Says

The Health and Safety at Work etc. Act 1974 (HASAWA) requires employers to provide and maintain safe plant.  All existing and new work equipment, including everything hired or purchased second hand, must comply with PUWER.

Download these free HSE Safe Maintenance Posters.

Training Available

Envesca offer both the Level 3 and 4 Awards in Health and Safety in the Workplace qualifications, which include details on work equipment.  To find out more about these courses simply click on the links below:

Level 3 Award in Health and Safety in the Workplace

Level 4 Award in Health and Safety in the Workplace

If you would like to discuss the various options with our friendly team just give us a call on 01452 898180

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