Compliance Software

Our Safeguard T100 health and safety compliance tool is cloud-based software and app that helps you manage and automate all your health safety and food safety systems. Say goodbye to all your paper-based forms and records and hello to a digital easy-to-use system that will remind you and your team to carry out tasks, complete checklists, alert you when tasks have not been completed and generally ensure that your health and safety are up-to-date and compliant.

No, our system is cloud-based and just needs access to an internet connection.

The system comes complete with all 11 modules including Tasks and Alerts, Risk Assessments, Incident Manager, Checklists, Training Centre, Document Library, Safety Policies, Staff Handbook and Reports. There is an option to add the Asset Manager as an additional module, at a small additional cost.

No, the software is cloud based meaning all you need is a web enabled device and an internet connection.

The portal can be accessed using any type of electronic device such as a PC, laptop, tablet or mobile phone.  You just need to have an internet connection.

Yes. The portal is mobile friendly and easily accessed via any web browser your device uses. Chrome is our preferred browser and is fully supported however, Safari, Firefox, Edge will work as well.

Once your agreement has been signed we will send you three documents to complete and return to us.  Once we receive this information we will build your account.  This usually takes approx. 48 hours.

Yes, our dedicated Customer Support Manager will help you get started and provide all the help and support you need throughout your onboarding. They will provide support and training during your entire subscription. This includes regular phone calls, virtual online meetings, how-to videos, emails and webinars. Our software is very user friendly and we feel sure that you and your team will soon become very familiar with its capabilities.

We have made the set-up process as simple as possible and we will be there to help you every step of the way!  We have also created short “How-To” videos for additional support and guidance. Plus our support team is always available to answer any of your questions.

Your subscription is based on your number of employees and how many users you need.  This is agreed upon when you sign up. If, however, your employee numbers increase and you would like more users, you can contact us to make the necessary adjustments to your package.

When staff leave you can easily delete them from your account.  New staff can also easily be added, provided you do not exceed the agreed number of users.

Yes, we have three levels of users. A Manager User who can do everything – create, edit, delete and use. A Checklist User who can complete documents but cannot create new ones. A Document User who is simply read read-only user.

Yes. You can create master courses and decide how often these courses need to be renewed.  You can also decide how many days before the expiry date you would like to be notified. An email notification is sent to the employee and there is an option for their manager to be notified too.

Yes. You can create any checklists you like including the ability to add custom fields, criteria response sets, predefined answers, and weighted scoring, you can run them offline using the app and set actions and non-conformances against the criteria.

Yes, your account will include a large selection of generic risk assessments for you to update and personalise. 

The Risk Assessment module also allows you to build your specific risk assessments. Each risk can have before and after risk rating, images, documents, external links, reviews and actions.

The Risk Assessment module also allows you to build your own specific risk assessments. Each risk can have before and after risk rating, images, documents, external links, reviews and actions. 

Yes. You can add training certificates within the Training Centre module.

Yes. The system has a template for COSHH Risk Assessments and the relevant Safety Data Sheets can be uploaded to the specific risk assessment.

Yes – there is a suite of over 30 Safety eLearning Courses available at a small additional cost.

Choose from the following range of courses:

• Asbestos
• Cars at Work
• Confined Spaces
• COSHH (Hazardous Substances)
• CPR
• Director Responsibilities
• Drugs and Alcohol
• Display Screen Equipment
• Electricity
• Entrances, Exits and Signs
• Environmental Awareness
• Fire Safet
• Fire Wardens
• First Aid
• HAVS
• Health & Safety Induction
• Information Security
• Lone Working
• Manual Handling
• Noise
• Office Safety
• Plant and Machinery
• Risk Assessments
• Slips, Trips and Falls;
• Stress
• Violence and Bullying
• Working at Height

Yes. The system can be programmed to alert Managers when specific actions take place such as an Accident Book Record being completed, a Checklist not being completed or when a low score is achieved.

Yes.  In the Tasks Manager module, there is a feature called Task Schedule which allows you to create a recurring task and assign it to a member of your team.

Yes. In the Safe Systems of Work module you can create:

• Safe Systems of Work
• Method Statements
• Permits to Work

Yes. Documents can be added to every module for evidence or tracking.

There is also a Document Library module where documents can be uploaded and also categorised.  You can store things like Fire Alarm Tests, Pest Contractor Visit Reports, PAT Testing Records, Service Records etc.